Arhivska građa u vanrednim okolnostima - kako izbjeći najgori scenario

Author(s): Siniša Domazet / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

No organization is totally immune from emergencies or disasters, either from natural causes or human action. In order to protect themselves and their assets, including records and archives, many organizations develop ‘emergency plans’, which are also called ‘disaster plans’. Such plans are based on the concept that an organization should identify its assets – including its people, its equipment and supplies – and then establish procedures to protect those assets. The first priority in all emergency planning is to secure human life and safety. The second priority is to ensure that organization can resume its operations and protect its resources. Besides the major benefits of providing guidance during an emergency, developing the plan has other advantages. You may discover unrecognized hazardous conditions that would aggravate an emergency situation and you can work to eliminate them. The planning process may bring to light deficiencies, such as the lack of resources (equipment, trained personnel, supplies), or items that can be rectified before an emergency occurs. In addition an emergency plan promotes safety awareness and shows the organization’s commitment to the safety of workers. Many emergencies cannot be prevented, but their effects can be minimized. Emergencies and disasters can be classified as natural or human caused, and an emergency does not have necessarily to become a disaster. Upon completion of the Emergency Plan, it is important to determine what exactly has to be done in order to protect the archival material. The best way to identify possible risks is to undertake an assessment. When conducting risk assessments, records and archives managers should classify potential risks according to the likelihood that they might happen. Once the risk assessment has been done, an impact analysis helps to determine the potential threat brought by the hazards identified. It is important to consider the effect of each possible type of potential emergency or disaster on records and information sources. An impact analysis involves reviewing the risks identified and determining if the potential threat to the institution – in this instance to its records and archives – is extremely serious, very serious, moderately serious or of minimal concern.Archives of Bosnia and Herzegovina is located in the building of the Presidency, which oversees security service 24/7. There’s an outer ring of protection that controls access to the building, the inner ring, which controls the the visitors and the system of surveillance cameras and sensors. Facilities are checked at the end of working hours and at night, so it is almost impossible that the outbreak of any emergency situation gone unnoticed.So, what could go wrong? Despite all the protections, Archives in the last few years has gone through a flood, a major fire and mold infestation. As Archives has not been able to renew the laboratory for the restoration of archival materials, all necessary rescue procedures were carried out in improvised rooms and with limited resources. Thanks to efforts and patience, the results were good and a large number of damaged documents is still possible to research.This shows the importance of having a reliable Emergency Plan. The most common danger comes from water, fire, armed conflict / demonstrations and careless storage and handling. Following the establishment of the list of potential risks, the impact analysis determines the type of threat that certain risk brings with it, i.e. defines the negative effect of any potential emergency on archival materials. Analysis helps in assessing how much and what kind of damage certain emergency is able to cause to the archive and what actions need to be done to protect property. The risks and their effects can be charted, such as in this paper, shown above. In order to confirm the validity of the risk assessment and performance analysis, it is useful to periodically perform their audit; the most optimal would be once a year.

Zaštita arhivske i registraturne građe u vanrednim okolnostima (poplave)

Author(s): Jasmina Latinović / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

When it comes to period, following the emergency disaster / catastrophe, and activities to be undertaken in order to more effectively what, in quantitative and qualitative terms, eliminate the consequences of the harmful effects, one of the major steps to be taken is certainly a report on the situation on the ground . The report should include: year, month, day and hour resulting natural (or other) disasters that struck and destroyed or partially destroyed, the archival materials and registry material holder. The report should contain a brief description of the events that followed the natural disaster and the opinion whether it was possible to prevent the above-mentioned event. The holders of archive materials and registration materials provide general but, in accordance with the situation, the special conditions for the implementation of measures for preservation and protection that could be sublimated in the plans and instructions for taking measures to protect registration materials and archival materials in emergency situations. The plan should include all the steps that are required to register in respect of the moment when an exceptional circumstance (earthquake, flood, fire, etc.) to rescue memento documentation and bringing the same into a state of usefulness. The paper also points to the fact, through experience Historical Archive of Kikinda, to show examples, in which the record on the technical inspection it turned out that the primary protection of cultural treasures is inadequate and solely for this reason was that there was a partial or total destruction of registry units, which are to a large extent can “regain its original condition and cure”, for their possible use in practice. However, if the officers keeping archives and registration materials out of the archives, but the creators of documents as taking care of the documentation is stored in the archive depots registry and in a timely manner and at the time of taking certain steps to protect, it is possible to prevent certain exceptional circumstances, or if same shall arise, they can be repaired. The first example describes the situation in which a rapid and efficient response of the relevant register in, as well as the competent institution in the protection, following clear and precise instructions material preserved in its entirety. In another example described a situation in which the problem was ascertained, advice is given but later omissions and inadequate engagement officer that works to protect the archive material registration materials out of the archives and the archivist who has worked in the internal structure of the Real, joint negligence, there is a gradual destruction the documents. In the third case it was emphasized that the problem at the time was registered but not adequate engagement in general, was destroyed to such an extent commission by the apparent uselessness, regardless of the fact, what it comes archive holdings permanent.

Uspostava sistema zaštite arhivske i registraturne građe u vanrednim okolnostima na području Bosne i Hercegovine - potrebe i mogućnosti

Author(s): Azem Kožar / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

Extraordinary circumstances are in Bosnia and Herzegovina common occurrence, consequences of which are suffering enormously large amount of cultural property including the archives and current records. Hence the establishment of a uniform system of protection of archival and current records in the area of Bosnia and Herzegovina imposes a pressing need. However, administratively fragmented space of the state in several administrative levels (state, entities, cantons, Brcko District) limits and makes it difficult, and in due time and prevented, such a possibility. Such a situation could, and should, fix a professional persistence and determination of archivists and archives, so that within the framework of archival activities of Bosnia and Herzegovina prepare normative and other preconditions, and later as the most appropriate professional archival solutions put before the appropriate levels of government. For archival profession this would be of great importance, because it is empirically and theoretically committed errors could in future, in part or entirely prevent. Ultimately, this means that, in the current legal framework, without waiting for new regulations, archives and registries should urgently to draw up appropriate normative acts (such as the Rules or the Action Plan) on protection and rescue of their own holdings in extraordinary circumstances, that would, if possible , ensure approval of its founders. For the state and society, and for their international reputation, it would be appropriate and justified by multiple solution, something along the lines of the European integration, and could result in their active approach to a comprehensive solution of this extremely important issue.

Zaštita arhivske i registraturne građe u vanrednim okolnostima u zakonima i podzakonskim aktima Republike Srpske

Author(s): Branko Antelj / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

The archival material as movable cultural property is treated in the legal solutions of the utmost importance for the Republic of Serbian. Across the laws and especially the Law on Cultural Property and the Law on archival activity is regulated protection of archive material but in normal conditions. However, very little or almost no way regulates the protection of archives in exceptional circumstances.Also in your jurisdiction archival services is not specified archive jurisdiction over the implementation of measures of planning and implementation of protection of archives in emergency situations. Also in the Laws do not have clear established competence of archival service in the Republic of Srpska that prescribes the jurisdiction of the Archives over the implementation of measures of planning and implementation of protection of archival material in emergency situations.Protection Act and implementing emergency in the system of protection and rescue in emergency situations and protection of certain cultural goods. In the future we probably need to pay greater attention to the adoption of an ordinance on the protection of cultural assets including archives in extraordinary circumstances in the Archives of Republika Srpska and planned training of people organized to act in cases of emergency proclamation.

Posledice nepostojanja sveobuhvatne zakonske regulative u zaštiti arhivske i registraturske građe u vanrednim situacijama

Author(s): Snežana Petrov / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

The protection of archives and current records in emergency situations is very complex and should not happen accidentally and randomly, nor should it depend on enthusiasm of an individual. It should be systematically prepared, comprehensive, and legally regulated. Only the existence of a reliable protection plan and the action of various teams of experts in the rescue process can ensure timely and adequate reaction during a catastrophe, as well as rescue of endangered documentation. In order for the protection plan in emergency situations to be effective, it is necessary that it be based on legal acts. The Law on Emergency Situations came into force a few years ago, The Law on Archives and Archival Service is in process, while a new Law on Cultural Goods is currently being drawn. The laws are being altered and amended for the purpose of modifying them against other laws, achieving better legislature, and making up for the confirmed losses. Moreover, there is a possibility and obligation to create bylaw regulations that define and regulate every problem that has to do with the protection of archival material in emergency situations in particular. There is a possibility of creating bylaw regulation that will protect the archives and current records in emergency situations in the best possible way. It’s our turn!

Zaštita arhivskog gradiva na primjeru urušenog Historijskog arhiva grada Kelna

Author(s): Dario Mlinarević / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

The disaster that has befallen the largest city on the Rhine is immeasurable and its consequences to people and the wider community feel for a long time. When we see pictures of scale disaster, we think “no way” that a lot of that could be saved. So that the percentage of 96% of salvaged material is extremely great success. “Found no means saved”, as said the head of the Historical Archive of Cologne Bettina Scmidt-Czaia after the end of the search for the material, because the archives has had varying degrees of damage, and the first task was to identify and determine its origin, and the process will take a few more years. As can be seen from the given examples, a new complex damage occurred in many cases because they appeared previously not repaired the old damage, and require extra time and complicated procedures of restoration. From this disaster has yet emerged something “positive”, so to say. The project was born in Digital historical archive of Cologne, just a few days after the collapse of a building archives. The goal was to digitize the restored originals and microfilms, as well as photographs and copies of which are held by private persons and make them available online on the website archives. So from an “idea emergency”, thanks to various donations and support by the DFG (German Research Community) grew a great new project. The restoration and digitization of salvaged material is the basis of this project. Material that is left after the rescue of the 20-odd asylum archives throughout Germany, there is systematically out of the restoration and digitization center Historical Archive in Cologne-Porz (RDZ). There the material restored in a few steps preparing for digitization. As the most important measure and a first step to re-use material imposes the process of dry cleaning. After a dry cleaning material submitted to archivists, who decide whether to digitize the material and determine the safety limits of availability due to damage. Mainly digitized material that is often used, in order to protect the originals, and the material that can not be identified, in order to over the Internet could offer someone to identify. Meanwhile, the use of barcodes and unidentified material, or material that can not be put under a certain signature, as well as make it easier to be machine-readable. Digital Archive of Historical Archive of Cologne will continue to be the most important source for research and access to the memory of Cologne.

Evidencije u kancelarijskom i arhivskom poslovanju u Republici Makedoniji

Author(s): Aco Angelovski / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

One of the postulates for successful office and archive work is the proper records keeping, of base and also of subsidiary records. In the last period, a certain kind of records were used by the holders, most of all the Case Register, as a base record of all documentation. Some records, one can easily say, were used less (document census, delivery books, mail books etc.), and some, were almost not used at all (card files, registry etc.). In accord with some legal regulations, mostly the Law on Administrative Procedure, for the subject to administrative proceedings some other records were also kept – registries for subjects in first and second instance of administrative proceedings. In order to avoid such inconsistencies in the legal interpretation, and to find a more suitable measures to solve and improve the present situation in the field, would be advisable to render a more comprehensive legal regulation, having in mind the capacities of the holders, the Archives and the relevant institutions in the Republic of Macedonia.

Značaj osnovnih evidencija u sistemu upravljanja dokumentima u registraturama

Author(s): Omer Zulić / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

The importance of basic records in the process of establishing a document management system is crucial. Thanks to the records, these days of hyper documents, it is possible to establish an absolute order and system. Of course, the system is possible to establish a consistent application of regulations, compliance with established rules, and continuous staff education. The importance of basic evidence is manifold, both for Filing and archives. For the creators of material core records are particularly important for monitoring lifelong times document, from creation to delivery to the competent archive. Daily use, coping and dealing with the structure, it is impossible to establish without valid evidence. Burden-legal significance, processes determining the authenticity and credibility of the documents, there is no alternative. Basic records are also important and relevant archives. On the basis of the same archives monitor and analyze the situation and the level of arrangement structure or arrangement of office and archival operations. Through archival books are monitored and analyzed by type and importance of the “mature” of archives for obtainment. Archival books in archives and evidence has legal significance in certain procedures. The system records and documents organized order in the making is a key archival approach to processing and aggregating downloaded archive material in the archives. The main factors affecting the establishment of a recognized system are insufficient knowledge of regulations, lack of expertise of persons responsible for these jobs, and the marginalization of the listed tasks in relation to the other daily tasks in registry offices. Therefore, the relevant archives have to constantly work at getting acquainted with the regulations, personnel training realization of annual consultations, sectoral seminars on how to strengthen the awareness of the importance of basic evidence, for the efficient and systematic approach to document management. Through archival service it is necessary to influence the amendments to the regulations pertaining to office management. The same is necessary to reconcile and frame the European legislative framework, so that it responded to European standards, but also the demands of Bosnian transition reality. This primarily relates to the adoption of regulations that will define the issue of electronic records. At the level of the archival service also should conduct ongoing training of archivists in the field of information technology, to make them fully trained not only monitor the situation the same in registry offices, but also to actively participate in creating a legal framework suitable software solutions together with informatics

Evidencije u Arhivu Tuzlanskog kantona

Author(s): Hatidža Fetahagić,Selma Isić / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

Evidential and scientific-information resources should be standardized regulations or guidelines mandatory character and unique to the area of a country, which however is not the case with Bosnia and Herzegovina. Logs are databases that provide basic statistical aggregates in the archives, specifically the Fonds, and their location in one archive. For this reason, they are the basis on which archives have a review and correct information in all what they own and what they ultimately helps to better manage archival materials and meet its obligations to its social environment. Current legislation on archives and archival activities in Bosnia and Herzegovina as well as the one from the socialist period do not indicate clearly enough that the records are archived bound to water. It is also a small number of archives that have rules on record keeping. It is necessary to adopt rules at all levels with a single text to all the archives have the same rules and run the same records. Due to the nonconforming legal framework we have big differences in the functioning of the archives and different record keeping. Difficulties of this kind of work are observed in the program of creation of the archival fonds and collections in the archives of Bosnia and Herzegovina. Some archives already contain all the information and updated guides archival fonds and collections to cases where individual archives should start from the beginning. Archives of Tuzla Canton in 2009 adopted the Ordinance on keeping the registers and records of Tuzla Canton which provides the use of eight different books of records. Using the same and comparison with archive regulations of neighboring states has been found that particular book records should be refined and expanded.

Novi pristup i odnos prema evidencijama u kancelarijskom i arhivskom poslovanju

Author(s): Husein Hadžić / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

The key of successful application when dealing with electronic documents is a clear strategic vision, realistic concept, expert’s ability to understand and use such program, and flexibility during the transfer and hardware and software changes. Applicable solutions to the management of the electronic document present a new approach towards document records in the office profession. Managing the documents creates the need for defining the fabrication, approval, issuing, editing, distribution, management, use, safekeeping, safety, and transfer to the authority institutions, or removal of the documents. Reliability, authenticity and integrity of the electronic document are guaranteed only in the case of safe access to the monitoring of the documents throughout their existence. The best way to acquire and develop skills to make and manage electronic document is inside its own agency. Technical skills, experiences and acquired knowledge of the employees both on informational technologies and office professions makes it possible for them to directly participate in the creation and development of the program solutions of the electronic management of the documents, and all according to the applied politics of the agencies. One of those agencies is UnaSana Forest, whose experiences are described in this paper.

Značaj uvođenja elektronskog informacionog sistema „Docunova 2“ u upravljanju dokumentima – iskustva Općine Gradačac

Author(s): Emina Turbić / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

The use of an electronic system for monitoring of administrative and non-administrative procedure “DocuNova 2” is, as mentioned above, affected the increase in the efficiency of the municipal administration, which was the goal when we started the project of establishing a Centre for the provision of services to citizens. Easier tracking and monitoring of solving the case, the greater part of the operational management of documents, and facilitate analysis and creating various reports, are evidence of the justification of these applications. Given the importance of the organization and the degree of accuracy of the office work on the development of e-Government allows citizens and businesses a whole new way of communicating and conducting business without physically going from office to office, it is necessary to point out the need to streamline the legal framework that would specifically define the use of the electronic Technology in office management. Until then, for us to direct perpetrators is to consistently and accurately take electronic records in line with the prescribed official records and internal procedures to arrange parallel conduct electronic and of official records. The efficiency, operability, but also significant savings in time are significantly increased.

Evidencije u oblasti kancelarijskog i arhivskog poslovanja – značaj i funkcija

Author(s): Marija Todorović / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

The good order and organisation of office records, standardised throughappropriate secondary legislation, are preconditions for proper archival managementof various creators. Keeping basic records on registry materials neat by their creatorsenables professional archivists to prevent, in a timely manner, the disintegration anddestruction of archivalia (archival materials) outside archives.It also helps them,after the handover of an archival fond is completed, to supply copies of documentsand other records more effectively and quickly to interested clients.The absence of legally binding records precludes the application of measuresfor the protection of archival materials. It also blocks the professional work ofarchivists outside archives and considerably weakens the existing system of the legalprotection of archival materials.

Uticaj migracija podataka na popisivanje arhivskog gradiva

Author(s): Miroslav Novak / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

Many technological support the creation and subsequent cataloging of archival materials represent today a large archive of professional challenges. For purposes of the system of records management and archiving large variety of requirements (needs) and related implementation methods of migration. Unlike today, in the past did not have a major practical impact on the development of the description of archives. Analysis of modern technological solutions in systems of records management and long-term storage segment shows the development of a completely new professional archival solutions and related methods. They are directly linked to the descriptions of archives and their data structures. The interdependence of the description and the materials themselves are dynamically updated over time and is not restricted to migration, but is wider. Under the influence of the updates as refueling, and removing the contents, the transformation data structure, first of all, synchronization, and thus the associated migration. Individual parts of these procedures can be automated to a certain extent, the other to be developed ‘manual’. From the point of production of archival information aids are becoming more professional archival current methods and solutions that can be implemented during construction and to establish a system of eclectic archival finding aids.

Korištenje open source softvera u arhivima - iskustva Arhiva Tuzlanskog kantona u 2015. godini

Author(s): Adnan Tinjić / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

Open source software is of great importance to the archival institutions of smaller human and financial resources. It allows them to track the movement and more or less keep pace with the times and the institutions that solution to the problem found in commercial software. This paper presents only a small part of the available open source solutions that are already in use, and there are many others that could significantly influence the work of archival institutions, or are already doing so. There are also smaller software packages and programs not directly related to the archival profession, then operating systems and others. The key in the implementation of this software will be the ease of use, both for the archivist, as well as for users. Due to staffing limitations and structure, it is necessary that all the software in the archive is easy to use, without special technical knowledge, in order to accelerate its effective implementation.

Jedinstveni klasifikacijski plan za razvrstavanje poslovne i zdravstvene dokumentacije s rokovima čuvanja u zdravstvenim institucijama u Sloveniji

Author(s): Vladimir Žumer / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

In conclusion, we can establish that in Slovenia after 2005, all state bodies (government, ministries, in part, inspectorates, agencies, funds, administrative units, regional units of government authorities, social welfare centers), including the legislative branch areas (RSNA), local governments (municipalities and city municipalities), and most of the legal and natural persons, who on the basis of a public function perform administrative tasks (for example: an ombudsman, the commissioner for information of public importance, etc.) are continuing centuriesold tradition of classification documents on the basis of the statutory framework and unique plans classifications. The biggest problem are the constant organizational changes to public administration, which during the liquidation, mergers and other status changes of government and other regulatory authorities, require a change of classification plans, and as a result is an update of guidelines for the selection of archival material relevant archives. Almost nine-year practice of preparing classification plans for companies in the economy, higher education, science, social protection, health, culture and education, showed that wrong, that is, unsuccessful persistence Ministry of Public Administration and other ministries in the mandatory framework of Regulation on administrative business, although it is evident that the legal persons performing expert tasks on the basis of sectoral regulations and legislation. The Ministry of Health and other ministries should be in the preparation of uniform classification plans (schemes) are monitored and are based on the international standard ISO 15489 and the European Commission’s recommendation MoReq. Such unique classification plans would be optional certainly useful, welcome also to legal persons special rights to all these areas, if you already have made their own plans for classification based on the model of classification of documents with the retention period for companies and institutions.

Online arhivski vodiči

Author(s): Branka Molnar / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

Since the 60s of the 20th century archives in the former Yugoslavia started to prepare standardized archival finding aids and prepare and publish archival guides. Printed archival guides contained a multilevel and comprehensive standardized description of archival holdings and were usually the result of many years of work of archive workers. The development of the Internet and web technology has enabled a relatively quick creation of online archival guides and they were introduced in the Croatia, Slovenia and Bosnia - Herzegovina’s archive practice at the beginning of the 21st century. Online archival guides can be created as the special web applications using CMS (Content Management System) or as e-books, mostly in the PDF. Their navigation and organization of content are in line with national archival classification. The advantages of online guides in relation to the printed editions is the low price, availability over the Internet, the possibility of frequent and regular content updates and full text search capabilities. However, publishing of the printed editions continues and contribute strongly to the information infrastructure of archives.

Dostupnost arhivske građe - jedan od najvećih problema modernih arhiva

Author(s): Aida Škoro Babić,Jelka Melik / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

Archives must be accessible to all users on the same principles and allow victims of crimes under international law, access to archives and records of all though the archives closed to the (general) public. Each user, to which the access to archival records was refused, must have the right to a written explanation specifying the measures and legal remedies against the refusal of access. It is the principle that the use of archives to researchers free of charge and within the limits, which do not restrict research. Archivists must have access to all parts of the closed timber, be aware of the causes and ways of unavailability and not be constrained in working with professional material. Archivists must collaborate in decision-making on access to archival records. In Slovenia we have many problems concerning the access to archival records. Especially many problems occur concerning documents of the The Departement of National Security and later State Security Administration, documents of the Ministry of Internal Affairs and its predecessors, and the documents of the prosecution and courts, and the vast majority of content that is created during the Second World War. Anonymization, which is provided by the changes to the Law on the Protection of the documentary (registry) and archival materials and archives with the insufficient number of archivists literally blocked the work of the state archives. From the above-described methods of access in some European countries, we see that access to the records is only partly similar, while the part is very different. Unfortunately we could not get to the data, what kind of difficulties they encounter in the archives of the two countries, which we took as an example.That data would help us a lot to precisely direct the formation of an adequate archival legislation. We must not forget the fifteen years old Recommendation of the Council of Europe in terms of access to archives and the decade-old recommendation of the Council of the European Union on the priority sectors for cooperation in the field of archives in Europe. In the second are among the most necessary duties in Europe, in addition to protection and prevention of damage to archival material, classified and encouraging best practices with respect to national and European law on the management of and access to documentary and archive materials. Unfortunately, the major impact of these two recommendations had but we must insist that they do not remain only two dead document, but to grow into as binding regulations. In front of us there is an important and necessary step of forming an international working group, preferably within the framework of the EU, which would be dealing with archival standards as regulators of the use of archival records and producing several proposals in favor of resolving this serious and complex issue. It should be emphasized that the archival law as part of administrative law would be able to get more honorable status only when they adopted some general standards, which will be mandatory for all archives, at least European. In this field, we have to come up with something similar, such as already exists in the fields of criminal, procedural and substantive law. The criminal laws of each country differ in many details, such as, for example, criminal penalties, but the basic principles are as a result of a long development of jurisprudence still common.

Kategorizacija registratura iz oblasti obrazovanja - iskustva i potrebe

Author(s): Saneta Adrović / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

Gradivo o Prvom svjetskom ratu u fondovima i zbirkama Zgodovinskog arhiva Celje

Author(s): Bojan Himmelreich / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

Article deals with fonds and collections in Historical Archives in Celje which comprise archives created in the period of World War One. There are around 110 such fonds and collections in the Archives of which at least some of the documents were created during the wartime. The most are in the field of administration. The majority of the preserved archives thereof was created in the course of activities related to supplying population, setting prices, controlling the merchants and the flow of goods, distributing the food cards etc. There are also documents related to conscription of men for military service and their life on the frontline, in hospitals and in captivity and the influnce of the presence of thousands of soldiers, wounded and prisorers of war behind the frontlines. Primary schools chronicles are exellent source for all researchers of everyday history during the war. School children were in the midst of many activities carried out in the schools: they were gathering charity (e.g. money, clothes), picking leaves of berries and other plants, collecting metal for industry, distributing flyers, etc. School chronicles preserved many details of everyday life, about the war refugees, about the taking over of school buildings by the army, about gathering the church bells and other metal objects for military purposes, etc. Fonds of judiciary hold the information about the attitude of population at the beginning of war and the way the state authorities dealt with those who didn’t follow the rules regulating supply with goods. There are only few fonds created in the field of economy, health and social wellfare and fonds of associations and religious organisation holding information about the war time. Some can be found in personal and family fonds and in collections, as well.

Usklađenost hrvatske arhivske prakse sa načelima pristupa arhivskom gradivu Međunarodnog arhivskog vijeća

Author(s): Hrvoje Stančić,Ana Garić,Marta Mihaljević / Language(s): Bosnian,Croatian,Serbian Issue: 18/2015

Based on comparative analysis of information from the web site of the Croatian state archives, we found that there is room for improvement of services offered by the archives in Croatia. First, 19 of 17 state archives don't have any website, and is in this respect very clear direction in which improvements should go. Then, it was found that the operating time reading room usually shorter than that prescribed by the Regulations on the conditions of accommodation, equipment, protection and treatment of archives, number and structure of archival professionals. Besides the harmonization of time reading room open to this Regulation (7 hours), the archives should adjust the timing of the reading room open so as to enable the use of archival material to those users whose regular working hours of Reading Room in conflict with their own hours. Indeed, some archives have longer opening hours reading rooms once a week, and to the rest of the archives should look up to such a good practice. Comparative analysis of the principles of access to archival material with the Croatian archival legislation and other relevant legislative provisions and archival practice has shown that there are some outstanding issues related to the right to access the material in terms of information about the existence of a material with limited access, and information about when this material become publicly available. Information about when a material highlights limit access just to be resolved in the framework of the provision of information in electronic form, as to recording start date and type of material this information alone could be calculated, and the system then could on the one hand to signal archivists that some material limit expired, on the other hand give users relevant information about when to expect unlimited access to the requested material. Then, it was observed that the relevant legislation does not mention the possibility of granting exceptional access to archival material, with limited access in case the need for protection of human rights. That part would definitely should complement the Law on Archives and Archival Institutions Act and the Freedom of Information Act. Furthermore, the Croatian state archives should ensure that archives are accessible to all on equal terms, and that means you should remove physical barriers for people with disabilities, to ensure that the blind or illiterate people can exercise their rights and so on. In contrast, with regard to denial of access to the material, we noticed a discrepancy between the Rules on the use of archival material, which is said to be withholding legally established in the case of an individual who is in the process of criminal charges for the destruction or appropriation of materials, and the Universal Declaration of Human Rights, in which says that the individual is innocent until proven guilty, so this is another place where there is room for harmonization. More info archival legislation that restricts access to the material for privacy, public interest and others. Also limits the application of these principles in the Croatian archival practice. In addition to legal issues, dissent may complicate the work of archivists and the application of principles of access to archival material, they also suggest that the kind of position the Law on Archives and Archival in relation to other laws that apply to archival material and indicate the urgency of the amendments and adjustments to archival activities could have a clear legal basis under which it performs. It can be concluded that the performed comparative analysis showed that the Croatian state archives provide sufficient information on their web sites, but also pointed to shortcomings that should be rectified. Also, a comparative analysis of the conformity of Croatian archives and other relevant legislation with the principle of access to archival material and their application in practice, showed that in this area there is a need for eliminating ambiguities or discrepancies. This article indicates precisely to all these places proposals of concrete measures for improvement.